Step 3 - Election of Officers

When the time arrives for the second meeting of your investment club you’ll want to finalize some decisions that have to do with the way your club is run and organized. 

          You’ll want to determine some of the responsibilities that need to be met and what officers are going to be elected to handle those responsibilities.

          All positions should be clearly defined so that members can be elected to these positions.  Keep in mind that all members of the club will have responsibilities but when you elect officers you’ll have certain positions filled where members have a particular duty and task.

          Most investment clubs will have the following officers:

·         President.  The president can also be known as the presiding partner.  The president is the one who decides when the next meeting is going to take place (usually done with a mutual vote but made official by the president), presides over the meetings, and plans activities (usually done with a mutual decision by other members).

·         Vice president.  The vice president can also be known as the assistant presiding partner.  The vice president is the member that stands in when the president is absent or needs help with presidential duties.  The vice president is often the one who plans some of the educational information that is provided to the club at meetings.

·         Treasurer.  The treasurer is also known as the financial partner.  The treasurer is the one who deals with the brokerage firm and does the buying and the selling of stock.  The treasurer also is responsible for keeping accurate records of the financial holdings of the club, the financial contributions of each of the members, and any other records that concern themselves with money and financial matters.

·         Secretary.  The secretary is also known as the recording partner.  The secretary is responsible for keeping the minutes of each meeting.  The secretary also lets other members know of any upcoming meetings.  If a member misses a meeting the secretary is the one who passes the minutes of the last meeting to the absent member so that everyone is kept up to date of all meeting decisions.

·         Education officer.  Many clubs have what is known as an education officer.  This member of the club is responsible for organizing educational activities such as guest speakers, reading materials, field trips, and presentations that have to do with investing.